2 – The race

2.1 Race presentation

 

-Clube de Montanha do Funchal is the organizing association of the event called Trail do Porto Moniz, which will take place on February 12, 2023 in the Municipality of Porto Moniz on Madeira Island.
-Due to logistical reasons, the Trail do Porto Moniz event is limited to around 800 participants, in a total of 3 events, distributed as follows:

Trail Ultra (48km) – 200
Trail Longo (26km) – 300
Trail Curto (12km) – 300

-The Trail Ultra race (48km), integrates the Trail Ultra Circuit of the Associação de Atletismo da RAM and the National Circuit of Trail Ultra of ATRP.
– The Long Trail race (26km), part of the Long Trail Circuit, is also part of the 2022/2023 Long Trail Championship of the RAM Athletics Association and is also part of the ATRP National Trail Circuit.
-The Short Trail race (12km), integrates the Short Trail Circuit of the Associação de Atletismo da RAM and the National Trail Sprint Circuit of the ATRP.
-The organizing entity reserves 50 places in each race to satisfy its commitments to elite athletes and to the official sponsors of the event.
-The organizing entity also reserves the right to reduce the number of vacancies for security reasons or for any other reason that may affect the proper functioning of the test. All changes will be announced in advance on the official website and social media.

2.2 Race program / schedule

Monday, 28 November 2022 
– Registration opening – event website

Monday, 16 January 2023
– End of registrations that allow with t-shirt

Tuesday, 31 January 2023
– End of registrations

Wednesday, 8 February 2023 (to be confirmed)
– Presentation of the event “Trail do Porto Moniz” – Câmara Municipal do Porto Moniz

Thursday, 9 February 2023
10h00 to 19h00 – Check-in – office of Clube de Montanha do Funchal 

Saturday, 11 February 2023
14h00 to 19h00 – Check-in – Edifício Multiusos do Porto Moniz 

Sunday, 12 February 2023 
05h00 – opening of the event center – Edifício Multiusos do Porto Moniz
05h00 – Functioning of the event center
05h45 – Beginning of entry to the start line of the race Trail Ultra 

06h00 – Start of the race Trail Ultra (48km) – Edifício Multiusos do Porto Moniz

06h15 – Start of athlete concentration of the race Trail Longo – Edifício Multiusos do Porto Moniz
06h30 – Exit of the shuttle to the start location of the race Trail Longo 
07h45 – Entry on the start line of the race Trail Longo (Estanquinhos)

08h00 – Start of the race Trail Longo (26km) – Estanquinhos – Paul da Serra

08h30 – Start of athlete concentration of the race Trail Longo Trail Curto – Edifício Multiusos do Porto Moniz
08h45 – Exit of the shuttle to the start location of the race Trail Curto 
09h45 – Entry on the start line of the race Trail Curto (Fanal)

10h00 – Start of the race Trail Curto (12km) – Fanal

13h00 – Time limit for arrival of the runners of the race Trail Curto
14h00 – Award ceremony of the race Trail Curto 
15h00 – Time limit for arrival of the runners of the race Trail Longo
16h00 – Award ceremony of the raceTrail Longo
17h30 – Time limit for arrival of the runners of the race Trail Ultra
18h00 – Award ceremony of the raceTrail Ultra

2.3 Distance (categorization by distance) / altimetry (accumulated positive and negative slope) / ATRP difficulty categorization.

Race	Distance	Climb	Downhill	Maximum time	Category	Difficulty leve
TUPM	48km	3700m	3700m	11h30	Trail Ultra Médio	3 – Extreme
TLPM	26km	1100m	2700m	7h	Trail Longo	2 – Hard
TCPM	12km	100m	1200m	3h	Trail Curto	1 – Moderate

 

2.4 Map / Altimetric profile / route description

-The organization will soon make available the GPS tracks of the routes of the races, however, on the day of the race, the signage placed on the ground will always prevail.

 2.5 Time limit

-The Porto Moniz Trail is an event that includes three single-stage races, with a time limit.
-Time barriers are calculated to allow participants to reach the finish line within the imposed time limit, taking into account possible stops (rest, supplies, etc.).
-To be allowed to continue in the race, participants must arrive and leave the checkpoint before its closure, otherwise they will be prevented from proceeding and consequently will be disqualified.
-Any participant excluded from the race and who wishes to continue, can only do so by delivering a part of the bib, detachable for this purpose, proceeding at their own responsibility and in complete autonomy.
-For reasons of force majeure (weather, security), the organization reserves the right to change the time barriers.

 2.6 Timing system methodology

-An electronic time control system will be used. At the checkpoints there will be an electronic station that will record the passage of athletes.
-The participants’ bib includes a chip, which allows the registration of the athlete’s passage.
-In addition to electronic control, there will also be manual control of ticket registration.
-The starting zone will be delimited with metallic barriers. Participants will, obligatorily, have to enter this area at the places marked for chip control. No participant can enter the departure zone without carrying out the chip verification.
-In the starting zone, the clock will start counting at the established time, with or without the presence of the participants. Participants who are not present up to 15 minutes after their departure time or who present themselves beyond this period will be prevented from leaving and, as such, will not be classified.

2.7 Check-Points

-The checkpoints are mandatory crossing points and are located in places defined by the organization. A person responsible for the organization will be responsible for each of these controls.
-Failure to control one or more control points will lead to disqualification of the participant.
-During the race there may be “surprise checks” in order to ensure full compliance with the route. Your position, obviously, will not be communicated by the organization.
-Abandonments must be made solely and exclusively at checkpoints. In the event of an accident or injury in which the participant is immobilized and cannot reach a checkpoint, he must activate the rescue operation by contacting the organization.
-The organization’s contact number, for emergency purposes, will be printed on the participant’s bib and must also be recorded in advance on the participant’s cell phone.
-The organization reserves the right to change the route and the position of the checkpoints / supply at any time, without prior notice. In case of extremely adverse weather conditions, the start may be delayed for a maximum of two hours, after which the race is cancelled. There will be no right to refund.
-During the race, in case of bad weather, and for security reasons, the organization reserves the right to modify the time barriers and, or, to suspend, reduce, neutralize or stop the race. There will be no right to refund.

2.8 Aid stations

-The supply stations will provide participants with food and drink to be consumed on site. While other beverages are available on site, only water will be provided to fill participants’ tanks and other containers. Each participant must make sure, when leaving each fuel station, that he has the amount of drink and food needed to reach the next fuel supply.
-There will be first aid stationed at some checkpoints. It is essential that participants help anyone in danger, alert the nearest checkpoint and/or contact the organization.

2.9 Mandatory material / material check

-During the competition, all participants must carry all the mandatory material. At any time during the test, directors or control heads can verify the same. The participant will have to accept these controls peacefully, without contesting, under penalty of being excluded from the race, according to the list of penalties in article 2.11.

-The first 5 (five) athletes overall, male and female, of all competitions will be compulsorily inspected, after completion of the competition.

Mandatory Material	TRAIL ULTRA	TRAIL LONGO	TRAIL CURTO
Bib (provided by the organization) to be placed on the chest or abdomen of the athlete and visible during the entire course	X	X	X
Backpack or similar gear	X	X	X
Water deposit equivalent to 1 liter of capacity (minimum)	X	X
Water deposit equivalent to 0.5 liter of capacity (minimum)			X
Thermal blanket (min. 100×200 cm)	X	X	X
Bandage	X	X	X
Waterproof jacket	X	X	X
Working mobile phone (with enough battery)	X	X	X
Food reservations	X	X	X
Whistle	X	X	X
Cup with 15 cl of capacity, minimum	X	X	X
Headlight (with spare batteries)	X

-For security reasons, it is recommended that participants check their material, in order to make sure that it is in perfect condition for the test.
-Responsibility for guaranteeing and having the mandatory material during the race is the responsibility of the participants.

 2.10 Information about crossing places with road traffic

-Since there will be no road traffic cuts, participants must comply with traffic rules in cities and roads for public use, as well as respect agricultural areas and private properties, under penalty of having to assume potential damages and compensation resulting from the its non-compliance.

2.11 Penalties / Disqualifications

-The race management and the control chiefs present at the controls are responsible for applying the rules and regulations that govern the race, and are therefore authorized to apply the penalties and disqualifications set out in the table below.

INFRINGEMENT (from most to least serious)	SANCTION TO BE APPLIED
Not providing assistance to a participant who is in need of assistance	Declassification and Eradication of Future Editions
Abandoning the race without notifying the organization	Declassification and Eradication of Future Editions
Share the bib with another person, during part or all of the route	Declassification and Eradication of Future Editions
Use paths other than those marked for the race, intentionally cutting short the course	Declassification and Eradication of Future Editions
Using unauthorized transport (ride)	Declassification and Eradication of Future Editions
Serious lack of respect for the organization or other participants (aggression or insult)	Declassification and Eradication of Future Editions
Remove signage from the route	Declassification and Eradication of Future Editions
Doping	Declassification and Eradication of Future Editions
Disobey the security measures indicated by the organization and associated entities	Declassification
Refusing to undergo medical evaluations/examinations	Declassification
Absence of mandatory material and/or refusal to present it, if requested by the organization	Declassification
Exceeding the control time limit at checkpoints with a time barrier	Declassification
Miss one or more checkpoints	Declassification
Loss of Chip and/or tag placed on the bib number	Declassification
Asking for help without a reasoned need	Declassification
be accompanied by animals	Declassification
Throwing garbage on the ground and/or damaging the surroundings	Declassification
Use paths other than those indicated for the test, as long as they do not represent intentional shortcuts.	Penalty of 1 hour (1st warning); Disqualification (2nd notice)
Receiving external help outside the areas defined by the organization	Penalty of 30 minutes (1st warning); Disqualification (2nd notice)
Be accompanied by people not accredited by the organization, except in areas defined by the organization	1 hour penalty
Modify, fold or hide advertising material	1 hour penalty
Headlight/Front (Only in the Trail Ultra event)	1 hour penalty
Bib number not visible or attached to leg	Penalty of 15 minutes, for each warning

 

2.12 Responsibilities to the athlete / participant

-Participants in the Trail do Porto Moniz event agree to participate voluntarily and under their own responsibility in the competition. Therefore, they agree not to claim or demand from the organization, collaborators, authorities, sponsors and other participants of any liability with them and their heirs, in everything that exceeds the coverage of their responsibilities, that of their collaborators and participants.

2.13 Sports insurance

-The organizer takes out civil liability and personal accident insurance for the duration of the event. This insurance guarantees coverage of your liabilities, those of your employees and participants.

Personal Accidents (the athlete’s responsibility when activating the insurance)
Death or Permanent Disability: € 28.159,00
Funeral Expenses: € 2.253,00
Treatment and Repatriation Expenses: € 4.505,00

Deductible
Treatment and Repatriation Expenses: € 75,00

-In the event of an accident, the participant must, first of all, contact the organization, which will arrange for their referral to the medical institution most appropriate to their state of health, together with the claim form with the respective policy number , stamped and signed by the club (policyholder). Sometimes, and given the urgency/seriousness of some accidents, it becomes impossible to fill in the participation form at the time of the accident. In these circumstances, the claim may be dealt with after completing first aid to the participant.

-Any and all expense documents related to a claim already reported will be settled in advance by the respective claimant and their originals sent to the insurer for subsequent reimbursement, the insurer will retain the amount relating to the deductible.

-The organization will not assume expenses for claims, which it did not become aware of in a timely manner to activate the insurance.